Client Area

Equipment Hire Terms & Conditions

Effective date: 25 August 2026

OXYFIRE MEDIA CREATIVE LTD
Company number: 07444120
Registered office: Digital Dojo Howarth Lane, Whiston, Rotherham, England, S60 4NB
Registered in England and Wales.

These Terms and Conditions apply to all equipment-hire contracts with OXYFIRE MEDIA CREATIVE LTD (“oXyFire”). By signing or otherwise accepting a Rental Agreement, paying an invoice or deposit, or taking possession of equipment, the hirer agrees to these Terms.

1. Definitions

  • Hirer: the person, company or organisation hiring equipment from oXyFire.
  • Equipment: all goods, items and accessories supplied under the Rental Agreement.
  • Rental Agreement: the written confirmation of the equipment, hire period and fees.
  • Hire Period: the period from when the hirer takes possession until oXyFire confirms safe return.

2. Delivery, collection and site access

  • Unless otherwise agreed, the hirer is responsible for collecting and returning the Equipment.
  • If oXyFire delivers or collects, this is at the hirer’s risk and expense.
  • The hirer must provide safe access, parking, power and any site facilities required.
  • If delivery, collection or setup is delayed or cancelled because of the hirer, additional charges may apply.

3. Equipment use and care

  • The hirer must check the Equipment upon receipt and confirm that it is in working order.
  • The Equipment remains the property of oXyFire and must not be sub-hired, sold, pledged or altered without written consent.
  • The Equipment must be used safely, for its intended purpose and in accordance with operating instructions.
  • The Equipment must not be taken outside the UK without written permission.
  • The hirer must take reasonable care to protect the Equipment from theft, damage and misuse.

4. Insurance, risk and responsibility

  • Risk in the Equipment passes to the hirer on collection or delivery and continues until safe return is confirmed by oXyFire.
  • The hirer remains responsible for loss or damage during that period, regardless of insurance.
  • The hirer must provide evidence of adequate insurance covering new-for-old replacement before the hire begins.
  • oXyFire may require itself to be named as a beneficiary on the relevant policy.
  • The hirer must not compromise an insurance claim without oXyFire’s consent.

5. Breakdown, faults and maintenance

  • oXyFire will carry out routine maintenance and repairs arising from fair wear and tear.
  • If Equipment fails because of an inherent fault or fair wear, oXyFire will use reasonable efforts to repair or replace it promptly and may reduce hire charges as appropriate.
  • The hirer must not attempt a repair without written consent.
  • Breakdowns caused by misuse, negligence or unauthorised modification remain the hirer’s responsibility.

6. Loss or damage

  • The Equipment must be returned in good, clean condition, allowing for fair wear and tear.
  • The hirer is liable for reasonable cleaning, repair or new-for-old replacement costs.
  • Hire charges continue until repair or replacement costs have been settled in full.

7. Fees, payment and deposits

  • Rental fees and VAT are payable as stated in the Rental Agreement.
  • Unless credit terms are agreed in writing, payment is due before collection or delivery.
  • oXyFire may require a security deposit, refundable less deductions for unpaid charges, loss or damage.
  • Late payments may accrue interest at 4% above the Bank of England base rate, calculated daily.
  • Payments must be made in full without set-off or deduction.

8. Cancellation and postponement

Cancellations must be made in writing. The following charges may apply:

  • More than 30 days before the Hire Period: no cancellation charge, although completed work and non-recoverable third-party costs remain payable.
  • 14–30 days before the Hire Period: up to 25% of the hire fees.
  • 7–14 days before the Hire Period: up to 50% of the hire fees.
  • Less than 7 days before the Hire Period: 100% of the hire fees.

Postponement may be treated as cancellation at oXyFire’s discretion. These charges are intended to reflect committed resources, preparation and loss of availability.

9. Termination and default

oXyFire may terminate the contract immediately and recover the Equipment if the hirer:

  • fails to pay on time;
  • materially breaches these Terms and fails to remedy the breach within 14 days of written notice;
  • becomes insolvent or enters liquidation or administration; or
  • provides false or misleading information.

On termination, the hirer must immediately return the Equipment or make it available for collection and pay all arrears, fees and costs due.

10. Liability

  • oXyFire shall not be liable for indirect or consequential loss, including business interruption, lost revenue or loss of opportunity.
  • oXyFire’s liability for loss of or damage to the hirer’s property shall not exceed the retail replacement value of that property.
  • Nothing in these Terms excludes liability for death or personal injury caused by negligence, fraud or any liability that cannot lawfully be excluded.
  • Subject to the preceding clause, oXyFire’s total liability in connection with a hire contract shall not exceed twice the contract value.

11. Data protection

oXyFire will process personal data in accordance with applicable UK data-protection law and its Privacy Policy.

12. Force majeure

oXyFire shall not be liable for failure or delay caused by events beyond its reasonable control, including natural disasters, strikes, transport failures, pandemics, government action or utility failure. Time for performance shall be extended as reasonably necessary.

13. Governing law and disputes

These Terms and each hire contract are governed by the laws of England and Wales. The courts of England and Wales have exclusive jurisdiction.

14. Equipment substitution

oXyFire regularly invests in new Equipment and may supply a newer or equivalent model. If a specific feature is required, the hirer must notify oXyFire in writing when booking.

15. Updates to these Terms

  1. oXyFire may update these Terms from time to time. An updated version applies only to new Rental Agreements accepted after its effective date.
  2. Updated Terms do not apply retrospectively unless both parties expressly agree in writing.
  3. The version in force when the Rental Agreement is accepted applies to that hire.